tablet-controller

How to Set Up Your Conference Room with Tablet Controller in Conferfly

Conferfly Team

19 Feb 2024 — 3 min read

With the Conferfly tablet controller, you can join calls automatically with one tap from the controller. The tablet controller will connect to the room automatically once it’s open on another PC, and you can tap on the meeting, and the action will reflect in real-time on the room. Then, tap “join meeting” on the tablet, and it will automatically join the meeting on the room PC.

A few things to keep in mind:

The tablet controller works only with Zoom, Microsoft Teams, Google Meet, Webex, & RingCentral for now.
The tablet controller will control every instance of the same room (e.g., if you have two PCs with the same room opened on both, once you tap “join meeting” on the controller, both PCs will start the meeting).
The tablet controller and mic/camera toggle are currently supported only in English.

Requirements for the setup:

PC (like Intel Nuc) for the main room display.
Tablet (such as an iPad or Android device, though not required—any device with a browser should work) for the controller.

Step One: Set up the Room PC

Install the Conferfly Extension and enable the options below:
- Tablet Controller
- Conferfly in Kiosk Mode
- Reload Conferfly and Close all Tabs/Windows Daily

Log in to Conferfly, navigate to the room settings, enable Tablet Controller, and select the room you need to set up from the Rooms tab. Then, lock the room.
Conferfly Room will leverage the web app versions of Zoom, Teams, Google Meet, Webex, & RingCentral for the calls, so it’s very important to test the camera, speaker, mic, etc. on the browser for these platforms to ensure everything is working as it should. We also recommend uninstalling native apps to prevent open app popups.

Note: For Microsoft Teams, to enable the camera/mic by default, temporarily disable Tablet Controller in the extension. Then, before joining a call, toggle the camera/mic on the join screen (see image below).

Additionally, you may need to log in with the conference room account on those platforms if you have one; otherwise, the Conferfly controller will join the call as a guest with the same room name.

You may need to launch Conferfly Room automatically in kiosk mode when the PC reboots or loses power (highly recommended). Click here to learn how.
Now, you don’t need to use the mouse and keyboard for the room PC. We recommend keeping them around in the conference room just in case something happens, as you can always join meetings with just one click from the room’s PC.

Step Two: Set up the Tablet Controller

Install Conferfly App:
- iPads (running iOS 14 or later): Visit Conferfly.com in Safari, then tap “Share” and “Add to Home Screen” (Check the video below to see how)
- Android Tablets (running Android 8 or later): Visit Conferfly.com in Chrome, then tap on Options and select “Install app” (Check the video below to see how)
Log in to Conferfly with the same account and select the same room you set up in step one from the controller tab (then lock the room). You should be able to see “Connected to Room” in green under the room name if everything is setup correctly.
Tap the meeting you want to join, then tap “join meeting,” and the meeting will automatically start on the Room PC.
You can tap red “X” at any time to end the meeting/close the window.
Set up the tablet controller in kiosk mode.